Workforce Compliance
In preparation

Safer Recruitment Checklist

Evidence the full recruitment lifecycle from application to start date

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This resource is still being written. There is no file to download today. The form on this page joins a notification list, and we will email you once it is published. No publication date has been set. The sections below set out what the resource will contain.

A safer recruitment checklist records every pre-employment step required before a care worker starts: application screening, interview record, conduct references from previous health or social care employers, DBS at the right level, right to work evidence, qualification verification, induction and probation sign-off.

A step-by-step recruitment checklist covering every safer-recruitment requirement: application screening, interview records, reference verification, DBS, Right to Work, qualification verification, induction, and probation. Aligned to CQC Regulation 19.

Planned format: PDF checklist + Excel recruitment tracker
Aligned to
CQC Regulation 19: Fit and proper persons employed
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Free when published • No credit card • Care providers only

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What this will contain

The scope we are building to. Built for care providers, not generic HR teams, and anchored on the regulations rather than on assessment process wording.

Complete pre-employment evidence checklist
Interview question framework focused on safeguarding
Reference verification standards (verbal and written)
DBS and Right to Work evidence matrix
Induction and probation sign-off fields

Who this is for

  • Recruitment and HR teams in care homes and domiciliary services
  • Registered managers who sign off new starters personally
  • Care groups standardising recruitment across multiple locations

How it is designed to be used

  1. 1Open a checklist for each candidate at application stage rather than at offer stage.
  2. 2Record the date and outcome of each step as it completes, including chased references.
  3. 3Hold the start date until every mandatory item is evidenced, not merely requested.
  4. 4File the completed checklist at the front of the staff file so the recruitment decision is auditable later.
Why this matters

Most recruitment compliance failures happen because the process is informal. This checklist makes safer recruitment defensible. Every step has a record.

Common questions

Care workers providing regulated activity to adults normally require an enhanced DBS check with a check of the adults’ barred list. The correct level depends on the role and the activity carried out, so it is worth confirming eligibility for each post rather than applying one level across all roles.
The 2014 Regulations require satisfactory evidence of conduct in previous employment concerned with health or social care, or with children or vulnerable adults, where the person has held such a post. Most services take two written references and verify at least one directly with the referring organisation.
This is a risk decision for the provider, and where a service allows it, it normally requires a documented risk assessment, an adult first check where appropriate, and supervision arrangements recorded in writing until the certificate is received. The safer position, and the easier one to evidence, is to hold the start date.

Related resources

Workforce ComplianceIn preparation

Staff File Audit Template

Audit every staff record against CQC and Regulation 19 requirements

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Inspection ReadinessIn preparation

CQC Inspection Checklist

Everything inspectors look for, structured by the five key questions

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