Training and credentials

Training that enforces itself

Role-based mandatory modules, credential expiry tracking, and shift-level enforcement when training lapses. Connected, not advisory.

Book a demonstrationSee pricingWatch the walkthrough

Training records in spreadsheets do not enforce anything

A training matrix is evidence of intent. It is not evidence of consequence.

Invisible expiries

A credential expires on a Tuesday. Nobody looks at the spreadsheet until the following Monday. By then, five shifts have been worked on lapsed training.

No role-to-module mapping

Everyone gets the same training bundle, or everyone gets nothing. There is no automatic link from role to required modules. The assignment is manual, and manual means missed.

No shift-level consequence

An expired DBS in a spreadsheet never blocked a shift. A record that cannot stop the wrong decision is a record, not a control.

How training enforcement works

Four connected steps that turn training from a record into a control. Each step is a working primitive, not a concept.

1

Role assigned

New staff take on a role: Care Assistant, Senior Carer, Registered Nurse. The mandatory modules for that role auto-assign with their renewal periods. No manual matrix, no missed modules.

CQC Regulation 18: role-based mandatory training
2

Module tracked

Progress, completion, expiry, and CPD hours are tracked per module. The training record is queryable, not a folder of certificates.

CQC Regulation 18: training and supervision evidence
3

Expiry alert

A credential approaches expiry. The owner, the line manager, and the compliance lead all see it, with enough notice to act, not after the fact.

CQC Regulation 18: proactive workforce fitness signal
4

Shift block

An expired DBS, a lapsed mandatory module, or an overdue competency cannot be scheduled onto a shift. Not a warning. A hard block, with a logged override path if clinically justified.

CQC Regulation 18: enforcement, not advisory

Six training capabilities

Each one contributes to the same enforcement model. Training is not a silo. It is a control.

Role-based mandatory modules

Each role maps to its mandatory training set. Assigning a role assigns the modules. Nothing is optional, nothing is missed.

Credential expiry tracking

DBS, NMC, First Aid, Medication, Safeguarding. Every credential with an expiry date is tracked with configurable alert windows.

Shift-level enforcement

Expired credential = cannot be scheduled. Not advisory, not a warning. A hard block with a logged override path if clinically justified.

CPD hours tracking

Continuing Professional Development tracked against role targets. Monthly and annual totals visible, with evidence linked per session.

Required-by-role matrix

Compliance percentage per role in a single view. Care Assistant 6/8, Senior Carer 10/12, Registered Nurse 11/14. No mental maths.

Reg 18 evidence mapping

Training records attach to Regulation 18 evidence automatically. Supervision, competence, and learning trail are structured, not assembled later.

Connected to enforcement

Training lives inside the compliance and staffing layer. A lapsed module is not a note. It is a block.

Workforce VerificationCredential Record

DBS, qualifications, and registrations flow from verification into the training and credentials record. One person, one live file.

Expired CredentialStaffing Governance

The moment a credential expires, Staffing Governance blocks further shift assignment. This is the single most important enforcement path in the platform.

Training %Compliance Score

Training compliance is a live input into the Compliance Intelligence score. A dropping training % drops the score the same day.

Regulatory context

CQC Regulation 18: Staffing

Regulation 18(2)(a) requires providers to ensure staff receive the training, learning, professional development, supervision and appraisal necessary to enable them to carry out their duties. A training record is a record. Enforcement is the control CQC actually wants to see.

The difference is whether a lapsed credential can put a staff member on a shift. In a spreadsheet world, it can. In Statixs, it cannot. The staffing governance layer refuses the assignment, and the refusal is logged.

Connected to every other module

Training is a live input into staffing, verification, and compliance. It does not live alone.

Staffing GovernanceWorkforce VerificationCompliance IntelligenceGovernance

Expiry → block

A lapsed DBS or overdue mandatory module blocks shift assignment automatically. Not a warning, a refusal

Role-based

Mandatory modules assigned by role, not by bundle. No optional paths, no missed assignments

Reg 18

Training, supervision, and CPD records structured directly for Regulation 18 evidence, not reassembled at inspection

Training and credentials questions

What care providers ask about mandatory training, expiry enforcement, and Reg 18 evidence.

Each role (Care Assistant, Senior Carer, Registered Nurse, Kitchen Staff) has a defined mandatory module set. When a staff member takes on a role, the modules auto-assign with their renewal periods. Role changes trigger new modules and sunset obsolete ones. There is no manual assignment spreadsheet.
Three things, automatically. First, the credential status flips to Expired on the staff record. Second, the compliance score drops to reflect the loss. Third, Staffing Governance blocks further shift assignment for that staff member in any role where the credential is mandatory. The block is logged with timestamp and reason, and can only be overridden by a named manager with a documented justification.
Yes. This is the enforcement payoff. A spreadsheet flags expiry. Statixs blocks it. If an expired DBS belongs to a staff member scheduled on Monday's rota, the rota cannot be published until the DBS is renewed or the staff member is reassigned to a role where DBS is not mandatory. Soft override is possible but requires named authorisation and is logged for audit.
CPD hours are recorded per session with evidence: certificate, reflection note, or training provider attestation. Each role has an annual CPD target, and the system tracks monthly accumulation. The role matrix shows who is on track, who is behind, and who has met the target. No spreadsheet reconciliation required.
Yes. Training compliance is one of the live signals feeding Compliance Intelligence. When a module is completed, when a credential is renewed, or when an expiry lapses, the score updates the same day. This is what makes the score a real signal of Regulation 18 posture rather than a quarterly report.

See training enforcement in your environment

A demonstration tailored to your role structure, your mandatory modules, and your CPD requirements.

Book a demonstrationSee pricing