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For CQC-regulated care homes, nursing homes, and care groups

CQC compliance software that holds up under inspection

Live compliance status for every member of staff, a governance layer built to evidence Regulation 17, and inspection-ready records assembled as work happens — not the week before an assessment.

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Built for CQC-regulated care
£49.50 Enhanced DBS
CQC Regulation 17 governance layer included
UK-hosted
All features included, no module gating
From £5/user/month, all features included

Software for CQC compliance, mapped to the regulations

CQC compliance is defined by the fundamental standards. Three regulations carry most of the workforce burden — Statixs is structured around them.

Regulation 17

Good Governance

Systems that assess, monitor, and improve quality, with accurate and complete records.

Risk register, action plans, assurance packs, and governance reviews — connected to live compliance state, with a full audit trail on every decision.

Governance layer
Regulation 18

Staffing

Sufficient numbers of suitably qualified, competent, skilled, and experienced staff.

Staffing baselines and skill-mix rules enforced on every shift, a live training matrix, and supervision tracking — breaches surface before shifts are published.

Staffing governance
Regulation 19

Fit and Proper Persons

Recruitment evidence: DBS, references, employment history, and right to work for every employee.

Enhanced DBS at £49.50, reference and gap detection, and right to work evidence — verified before work begins.

Workforce verification

New to the framework? Start with our guide to CQC compliance requirements and standards.

What CQC compliance management software must actually do

Recording compliance is not managing it. The test is what the system does when something lapses.

Enforcement, not reporting

Overdue training renewals block unsafe allocation

When mandatory training passes its renewal date, the employee is automatically blocked from rota allocation until it is renewed. Managers see who is blocked, why, and what resolves it — before shifts are published, not after an inspector finds the gap.

A spreadsheet shows the date. The system acts on it.

Continuous readiness

Compliance status you can answer for at any moment

CQC assessment is ongoing: evidence can be requested at any time and ratings can change without a site visit. Statixs shows your compliance posture live: credential renewal dates, staffing breaches, and open incidents, with the drivers visible.

Gaps surface as they happen, not when an inspector asks.

Inspection-ready evidence

Evidence assembled from records that already connect

Assurance packs pull staff files, the training matrix, supervision history, audits, and action plans into structured evidence. The thread inspectors look for — issue found, owned, actioned, closed — is visible because the records were never separate to begin with.

Hours of manual compilation become minutes of review.

CQC compliance management

Management means governance, not record keeping

Risk register, action plans, assurance packs, and governance reviews — connected to your live compliance posture and built specifically to evidence CQC Regulation 17. Every decision is traceable, every action has an owner, and nothing closes without a record.

See the governance layer

Spreadsheets, generic HR software, or a compliance operating system

Most care providers run compliance on one of three models. The difference shows when something lapses.

SpreadsheetsGeneric HR softwareStatixs
Training renewalFound when someone checksAlert email, easily missedBlocks rota allocation automatically
Staffing levelsChecked manually against rotaNot connected to complianceBaselines enforced on every shift
CQC evidenceCompiled manually before assessmentExported from separate modulesAssurance packs from connected records
Regulation 17 governanceSeparate documents and minutesNot coveredRisk register, action plans, reviews built in
DBS checksTracked in a columnNot documented in materials reviewed£49.50
Full comparison: Statixs vs generic HR software

Built for your type of service

The same compliance operating system, configured for how your service is regulated and staffed.

Residential care homes

DBS, training, staff files, and inspection readiness for single-home managers.

Care home compliance software

Nursing homes

NMC registration tracking, staffing baselines, and clinical credential governance.

Nursing home compliance software

Multi-site care groups

Group-level baselines, per-location visibility, and centralised governance for 2–20 homes.

Care group governance software

Every feature included, from £5 per user per month

Compliance intelligence, governance, workforce verification, staffing, training, scheduling, and HR operations — no module gating, no setup fees. Enhanced DBS checks at £49.50.

GovernanceTrainingVerificationStaffing
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Free for care providers

CQC Regulation 17 & 18 Readiness Checklist

A line-by-line self-check on good governance and staffing evidence.

Get the checklist

See your compliance posture in Statixs

A demonstration tailored to your service: your compliance requirements, your team structure, your regulatory context.

Book a Demo

CQC compliance software: common questions

What care providers ask before choosing compliance software.

CQC compliance software keeps the evidence the Care Quality Commission assesses — staff vetting, training, supervision, staffing levels, audits, and governance records — current, connected, and retrievable. Instead of assembling evidence before an assessment, the records are structured continuously as work happens, so a provider can demonstrate compliance with the fundamental standards at any time.
At minimum: live workforce compliance status (DBS, training, right to work), a training matrix with renewal-date handling, staffing governance against assessed dependency, and a Regulation 17 governance layer — risk register, action plans, audits, and governance reviews with a traceable record of what was found, who owned it, and when it was closed. Reporting alone is not management; the software should enforce rules, not just display them.
Generic HR systems record compliance data; Statixs enforces it. When mandatory training passes its renewal date, the employee is blocked from rota allocation until it is renewed. Staffing baselines are checked on every shift. Governance items connect to the live compliance state rather than sitting in a separate reporting module. The platform is built only for CQC-regulated care — it is not adapted from general-purpose HR software.
Statixs is priced per user per month: £7 for teams of 1–25 staff, £6 for 26–50, and £5 for 51–100, with custom pricing above that. Every feature is included at every tier — compliance, governance, training, scheduling, and HR — with no module gating and no setup fees. Enhanced DBS checks are charged at £49.50.
Evidence is structured against the five key questions, Safe, Effective, Caring, Responsive and Well-led, and against Regulations 17, 18 and 19. Because CQC assessment is ongoing and risk-based rather than tied to a fixed inspection cycle, the platform is designed around continuous readiness rather than pre-inspection preparation.
Yes. Compliance baselines are set at group level and inherited by every home, with per-location compliance posture and exception reporting at group level. Single homes and groups of 2–20 homes use the same platform without losing local operational control.
For a single care home with 10–30 staff, setup typically takes a few hours using CSV import and guided onboarding: existing staff records, training history, and DBS details are uploaded and organised into the compliance framework automatically. There are no setup fees.
Assurance packs assemble the relevant records — staff files, training matrix, supervision history, audits, and action plans — from data that is already structured. The evidence shows the thread inspectors look for: issues identified, owned, actioned, and closed, rather than disconnected records compiled at the last minute.